Receptionist / Office Assistant (2 Year Fixed Term Contract)

Feladatok: Perform reception tasks: answering phone calls, greeting and assisting visitors, forwarding messages, taking care of the company's imageHandling incoming and outgoing mail and courier deliveriesEnsuring efficient functioning of the offices, including cooperation with service providers (cleaning, office & kitchen supplies, building administration, repairmen, taxi, car wash, coffee machine service etc.)Keeping the office area clean and safe (in terms of security and Health & Safety rules)Organizing meetings and business trips for employees (flight, hotel, etc.)Managing documents flow for GA and keep databases updated (contracts, GDPR register, Excel databases)Review and approve invoices from GA area in SAP, based on provided guidelineManage local car fleet & GSM services (handover, keep updated records of actual users, etc)Managing office access cards (physical card handover, assigning access rights in dedicated system based on security rules)Support the work of HR department: organize local employee events, assist with introduction process for new staff and exit process for leaving staffProvide ongoing support for the local operations, as per request from managerCooperating with internal and external stakeholders, including accounting partners and service providers Elvárások: Perform reception tasks: answering phone calls, greeting and assisting visitors, forwarding messages, taking care of the company's imageHandling incoming and outgoing mail and courier deliveriesEnsuring efficient functioning of the offices, including cooperation with service providers (cleaning, office & kitchen supplies, building administration, repairmen, taxi, car wash, coffee machine service etc.)Keeping the office area clean and safe (in terms of security and Health & Safety rules)Organizing meetings and business trips for employees (flight, hotel, etc.)Managing documents flow for GA and keep databases updated (contracts, GDPR register, Excel databases)Review and approve invoices from GA area in SAP, based on provided guidelineManage local car fleet & GSM services (handover, keep updated records of actual users, etc)Managing office access cards (physical card handover, assigning access rights in dedicated system based on security rules)Support the work of HR department: organize local employee events, assist with introduction process for new staff and exit process for leaving staffProvide ongoing support for the local operations, as per request from managerCooperating with internal and external stakeholders, including accounting partners and service providersRecepciós

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