Administration Specialist

Feladatok: **Administrative Affairs**1. Responsible for the organization, filing, safekeeping, and security management of sales contracts and marketing documents; organize and file financial materials (invoices, vouchers, reports, audit materials).2. Responsible for asset procurement and asset management; oversee office environment and facilities management to ensure a safe and comfortable workplace; supervise the maintenance and repair of office facilities, handle facility-related emergencies, and maintain the daily tidiness of the office area.3. Assist in organizing exhibitions, open days, seminars, and other marketing/promotional events; coordinate meeting arrangements and employee business travel; handle client visit reception.4. Responsible for the full-cycle HR processes including employee onboarding, confirmation of regular employment, transfers, resignation/termination, and performance management.5. Assist with new employee onboarding, including preparation of employee documents, workstations, and training materials.6. Maintain employee files and attendance records, maintain HR-related systems; liaise with headquarters HRBP in a timely manner to synchronize HR-related information.**Financial Affairs**1. Submit local expense reimbursement applications, review reimbursement documents via the Kingdee system, and verify the authenticity and compliance of supporting attachments; submit local payment applications and liaise with external suppliers.2. Issue sales invoices and ensure compliant deduction of valid input VAT; provide supporting materials to Apex accountants and maintain the invoice ledger.3. Support tax filings, audits, and external reporting; assist headquarters in collecting and organizing annual tax audit data, prepare materials for the annual review of financial vouchers, and follow up on related applications and subsequent matters.4. Assist headquarters in submitting statistical reports and other filing materials to local government authorities.5. Track and collect local tax policy updates and share them with headquarters in a timely manner.6. Liaise with tax authorities, promptly relay feedback from tax departments, and assist headquarters in submitting various explanatory materials as required.7. Assist headquarters in liaising with local banks and maintaining bank accounts; prepare documents required for bank seal authorization and handle online banking payment instruction applications.**Business Support**1. Accompany the Country Manager on client visits, including visit preparation, on-site communication and coordination, and follow-up on action items after the visit.2. Provide interpretation and translation support as needed, assisting the Country Manager in liaising with clients and other external partners.**Other Duties**Complete other temporary tasks as assigned by superiors. Elvárások: **Administrative Affairs**1. Responsible for the organization, filing, safekeeping, and security management of sales contracts and marketing documents; organize and file financial materials (invoices, vouchers, reports, audit materials).2. Responsible for asset procurement and asset management; oversee office environment and facilities management to ensure a safe and comfortable workplace; supervise the maintenance and repair of office facilities, handle facility-related emergencies, and maintain the daily tidiness of the office area.3. Assist in organizing exhibitions, open days, seminars, and other marketing/promotional events; coordinate meeting arrangements and employee business travel; handle client visit reception.4. Responsible for the full-cycle HR processes including employee onboarding, confirmation of regular employment, transfers, resignation/termination, and performance management.5. Assist with new employee onboarding, including preparation of employee documents, workstations, and training materials.6. Maintain employee files and attendance records, maintain HR-related systems; liaise with headquarters HRBP in a timely manner to synchronize HR-related information.**Financial Affairs**1. Submit local expense reimbursement applications, review reimbursement documents via the Kingdee system, and verify the authenticity and compliance of supporting attachments; submit local payment applications and liaise with external suppliers.2. Issue sales invoices and ensure compliant deduction of valid input VAT; provide supporting materials to Apex accountants and maintain the invoice ledger.3. Support tax filings, audits, and external reporting; assist headquarters in collecting and organizing annual tax audit data, prepare materials for the annual review of financial vouchers, and follow up on related applications and subsequent matters.4. Assist headquarters in submitting statistical reports and other filing materials to local government authorities.5. Track and collect local tax policy updates and share them with headquarters in a timely manner.6. Liaise with tax authorities, promptly relay feedback from tax departments, and assist headquarters in submitting various explanatory materials as required.7. Assist headquarters in liaising with local banks and maintaining bank accounts; prepare documents required for bank seal authorization and handle online banking payment instruction applications.**Business Support**1. Accompany the Country Manager on client visits, including visit preparation, on-site communication and coordination, and follow-up on action items after the visit.2. Provide interpretation and translation support as needed, assisting the Country Manager in liaising with clients and other external partners.**Other Duties**Complete other temporary tasks as assigned by superiors.Adminisztrátor, Dokumentumkezelő

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